How to Comply with the New Requirement
Applicable employers that don't work with a professional employer organization (PEO) will be directly responsible for accessing the E-Verify system and completing the verification process for all new employees. The verification process must be completed within three business days of the employee's first working day with the company.
Additionally, employers must certify its compliance on its initial return each year of the Re-employment Tax Return.
Penalties for Noncompliance
When applicable employers fail to comply with the E-Verify regulation, a number of enforcement actions can occur.
- $1,000/day fine for three or more violations within a 24-month period. This fine will continue until the employer resolves the issue and provides sufficient evidence that they are now in compliance.
- One-year probation. An employer’s first violation results in a one-year probationary period. During this period, the employer will be required to provide documentation each quarter proving the regulation is being followed.
- Suspension/revocation of business licenses. If an employer repeatedly violates the regulation, the state can suspend and/or revoke applicable business licenses.
How a PEO Can Simplify the Process
In most PEO partnerships, the PEO provides guidance and tools for employment law compliance regarding hiring, workers’ compensation, and more. The steps needed to ensure compliance with SB 1718 and other regulations are automatically built into the relevant processes.
For a business owner or busy HR team, this means the headache of compliance regulations are off your plate, giving you more time to focus on critical business tasks.
LandrumHR is Here For All of your HR Needs
Having yet another employment regulation to deal with doesn't make your job any easier, but that's what we're here for.
LandrumHR has been serving businesses in the Florida panhandle for over 50 years. We thrive on assisting our clients with all of their HR needs so you can focus on what's important.
In addition to helping you stay compliant with SB 1718, and other employment regulations, we also provide:
- Payroll administration & processing
- Employee benefits (health insurance, retirement, disability, etc.)
- Risk management
- Unemployment
Contact our team to learn how LandrumHR can support all of your HR compliance and HR needs.