A local company in Pensacola is in need of a full-time Executive Assistant to join their team. Check out the description below to see if this position sounds like a great fit for you!
* Serving as Administrative Assistant, coordinating calendars, handling projects and personally assisting the CEO and other members of the Executive Team.
*Coordinating scheduling of conference rooms, taking food orders and picking up meals/setting up when visitors are on site for staff meetings (quarterly meetings, sales meetings, brown bag lunches, Lunch & Learns, etc.).
*Assisting with other administrative tasks by: serving on switchboard rotation, answering phones and relaying messages to appropriate departments; opens and distributes mail; key contact for mail issues, federal express, shipping and downloading postage.
*Maintaining the facility housekeeping duties; working with other admin assistants in rotation, ensuring chores are covered.
*Assisting in planning and coordinating company-wide events, special meetings, etc.
*Including all duties and requests associated with all IMS departments and general admin duties as required.
*Able to display and practice a high level of confidentiality with regard to issues, employee information, and exceptional communication via all correspondence, oral, verbal and electronic exchange.
* Able to displays high level of positive energy and drive.
* Able to practice excellent time management, coordination, communication skills (verbal and written) as well as competency in grammar, spelling and proofreading.
* Able to demonstrate confidence and communicates effectively both internally and externally.
*Able to handle multiple projects simultaneously and with little direction.
*Experienced with large scale event planning.
*A minimum of five (5) or more years’ direct administrative experience within a professional environment.
*Professional services or legal industry experience a plus.
*High proficiency with MS Office 2016 – specifically Word, Excel, PowerPoint and Outlook.
*Working knowledge of Adobe Acrobat.
*Experience with contact management database programs.
*A Current typing speed of 65+ WPM at a 95% plus level of accuracy.
*Great professional phone etiquette.
*Minimum of AA degree preferred.
Compensation and Schedule:
*This position is full-time up to $15/hour
*Hours are Monday through Friday from 8 a. m. to 5 p. m.
*This assignment is considered Contract and will be determined by the client’s needs. Does this job sound like a perfect match for your personality, skills and previous experience? Apply today! If selected to continue to the next step in the hiring process, an HR Specialist will contact you.
Date Posted: 11/6/2018